How far back do surveyors look?

Surveyors commonly review the last twelve months of records, and the last three years for items on longer cycles such as fire alarm sensitivity testing and sprinkler internal inspections.

Can documentation be kept digitally?

Yes. Digital records are acceptable as long as they are complete, retrievable on demand and show the required dates, results and signatures.

Life Safety Documentation & Logs

Documentation & Logs

Most citations are documentation citations. The generator was tested, the fire doors were inspected, the medical gas outlets were certified, but the record is incomplete, out of order or missing a signature. Survey Ready Consulting builds and maintains the documentation system so the right record is always in the right place.

Surveyors spend as much time in the binder as they do in the building. A clean, standard-organized documentation set shortens the survey and removes the easiest findings a surveyor can write.

What we organize

Compliance binder organized by standard, physical or digital
Inspection, testing and maintenance schedules for every Life Safety system
Emergency generator weekly inspections, monthly load tests and annual tests
Fire alarm, sprinkler, fire pump, kitchen hood suppression and extinguisher records
Fire door assembly annual inspections and fire and smoke barrier management
Medical gas and vacuum system testing and certification
Fire drill records by shift and quarter, and emergency management exercise records

Vendor report review

Every vendor report is reviewed for deficiencies, missing devices, incomplete scope and open items before it is filed. Vendor paperwork that looks complete on the invoice is one of the most common sources of a survey finding.

Frequently asked questions

By standard, in the order the surveyor will ask for it, with the most recent record on top and a schedule showing the required frequency for each item.